Document Controller

The role

• Controlling both company and project documentation
• Preparing, operating and updating document control procedures
• Ensuring all documentation meets format requirements and client/company standards
• Producing document progress reports for Project Managers as required
• Conducting regular review audits
• Collecting and storing files from various company departments
• Using computer software to facilitate the organisation and distribution of documents within a company
• Working with a range of industry professionals
• Depending on the individual organisation, Document Controllers may also be involved in the planning stage of a specific project
• Helping to ensure documents are requested and delivered at the appropriate times to help contribute towards timely project completion  
• In a full-time position, Document Controllers usually work between 35 and 40 hours per week. Longer hours may be required in order to meet deadlines

Qualifications and training

Although no formal entry qualifications are required to become a Document Controller, it is generally recommended to achieve a minimum of four GCSEs, including maths and English, at grade 4 (C) or above, or their equivalents, such as the Welsh Baccalaureate or Scottish Nationals.

Depending on the individual organisation, applicants may be required to hold higher qualifications, particularly if the documentation in question requires expertise. A degree or HND/HNC in a relevant subject, such as IT or Business Administration may be required in some circumstances.

Some employers may require both industry experience and relevant employment history, whereas others may provide training to develop relevant knowledge and skills.