An administrator’s role is to deliver the practical and/or clerical support necessary to ensure the smooth running of general business operations or specific tasks and projects.
- Preparing and organising relevant paperwork
- Scheduling and attending meetings
- Creating and maintaining office systems
- Managing online systems such as diaries, websites and databases
- Producing paperwork and documentation
- Purchasing office supplies
- Maintaining presentations, records and databases
- Liaising with staff in other departments, e.g. Finance
- Making sure office printers and copiers are working as they should be
- Ensuring all paperwork and electronic processes are completed accurately and on time
- Organising and storing information in both paper and digital form
- Administrators work standard office hours, Monday to Friday, although there may be occasions when late working is necessary.nal contacts
- Arranging meetings, workshops etc. and booking rooms
- Arranging travel and accommodation
An administrator in a site role is likely to be responsible for all of the above plus:
- Producing and submitting technical documentation for approval
- Arranging deliveries and logistics
- Liaising with subcontractors, designers and specialist suppliers
- Often work site hours, which can mean earlier start and finish times.
- Newly trained administrators can earn in the region of £14,000-£20,000
- Trained with experience administrators can earn in the region of £15,000-£25,000
- Senior, chartered or master administrators can earn in the region of £25,000-£35,000
Salaries typically depend on location, employer and level of responsibility.
Qualifications and Training
While it is possible to gain an entry-level administrative position without formal qualifications, most companies will require applicants to be able to demonstrate a reasonable standard of education with GCSE Maths and English grade C (or their equivalent, such as the Welsh Baccalaureate or Scottish Nationals) as a minimum.
Anyone looking to forge a career in administration should consider gaining a relevant qualification. These include:
- Office procedures - these qualifications cover all aspects of office life friom handling mail, invoices and stock control to preparing office documents
- Business and administration - From basic administrative tasks to higher-level support skills, these qualificatins include a wide range of units
- Business administration apprenticeships - areas covered include administration, communication, providing reception services, IT skills and specialist pathways.