An administrator’s role is to deliver the practical and/or clerical support necessary to ensure the smooth running of general business operations or specific tasks and projects.

The Role

  • Preparing and organising relevant paperwork
  • Scheduling and attending meetings
  • Creating and maintaining office systems
  • Managing online systems such as diaries, websites and databases
  • Producing paperwork and documentation
  • Purchasing office supplies
  • Maintaining presentations, records and databases
  • Liaising with staff in other departments, e.g. Finance
  • Making sure office printers and copiers are working as they should be
  • Ensuring all paperwork and electronic processes are completed accurately and on time
  • Organising and storing information in both paper and digital form
  • Administrators work standard office hours, Monday to Friday, although there may be occasions when late working is necessary.nal contacts
  • Arranging meetings, workshops etc. and booking rooms
  • Arranging travel and accommodation

An administrator in a site role is likely to be responsible for all of the above plus:

  • Producing and submitting technical documentation for approval
  • Arranging deliveries and logistics
  • Liaising with subcontractors, designers and specialist suppliers
  • Often work site hours, which can mean earlier start and finish times.


  • Newly trained administrators can earn in the region of £14,000-£20,000
  • Trained with experience administrators can earn in the region of £15,000-£25,000
  • Senior, chartered or master administrators can earn in the region of £25,000-£35,000

Salaries typically depend on location, employer and level of responsibility. 

Qualifications and Training

While it is possible to gain an entry-level administrative position without formal qualifications, most companies will require applicants to be able to demonstrate a reasonable standard of education with GCSE Maths and English grade C (or their equivalent, such as the Welsh Baccalaureate or Scottish Nationals) as a minimum.

Anyone looking to forge a career in administration should consider gaining a relevant qualification. These include:

  • Office procedures - these qualifications cover all aspects of office life friom handling mail, invoices and stock control to preparing office documents
  • Business and administration - From basic administrative tasks to higher-level support skills, these qualificatins include a wide range of units
  • Business administration apprenticeships - areas covered include administration, communication, providing reception services, IT skills and specialist pathways.

A Day in the life of...

Beth Howard

Beth Howard is a receptionist and administrator for Keepmoat.

Read moreabout Beth Howard


Check out the latest Administrator vacancies: 

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Check daily to see new opportunities as they are posted!

Find out more

For information on the Administrator role in Scotland please visit the Skills Development Scotland website My World of Work.

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